BIOGAIA SUSTAINABILITY REPORT 2021 43 GRI Standard Disclosure Page number(s) Comment 2-14 Role of the highest governance body in sustainability reporting GRI Index The Board of Directors is ultimately responsible for the company’s sustainability performance. The CEO reports on sustainability issues at every Board meeting. One Board meeting each year has a particular focus on sustainability issues. BioGaia has established a Sustainability Committee comprising representatives from across the company, including a Board member and the CEO. This work is headed by BioGaia’s Sustainability Manager. 2-15 Conflicts of interest p. 20 According to BioGaia’s Code of Conduct, conflicts of interest are to be avoided, and if they cannot be avoided they are to be reported. 2-16 Communication of critical concerns GRI Index The Board’s report on internal control over financial reporting for the financial year 2021 is provided in the corporate governance report, which can be found in BioGaia’s 2021 Annual Report. 2-17 Collective knowledge of the highest governance body on sustainability issues GRI Index The Board has good knowledge of sustainability issues. The Board routinely includes sustainability aspects in matters it addresses. 2-18 Evaluation of the performance of the highest governance body GRI Index In 2021, an extensive evaluation of the work of the Board was carried out, with the assistance of an external consultant. For more information about the evaluation of the Board, see the corporate governance report found in BioGaia’s 2021 Annual Report. 2-19 Remuneration policies GRI Index Guidelines for remuneration to the CEO and other members of the management team were resolved by the 2020 Annual General Meeting and apply until new guidelines are adopted by the General Meeting of Shareholders. The Board shall prepare proposals for new guidelines at least every fourth year for decision by the General Meeting of Shareholders. 2-20 Process to determine remuneration GRI Index The CEO’s total remuneration is resolved by the Board after preparation by the Remuneration Committee. 2-21 Annual total compensation ratio GRI Index Information about remuneration is presented in the remuneration report for 2021. Strategy, policies and practices 2-22 Statement on sustainable development strategy p. 6 2-23 Policy commitments GRI Index In 2020, BioGaia developed and presented an internal Code of Conduct for employees. This includes the company’s ethical standards, sustainability ambitions and commitments. The Code serves as a guideline for all employees and is also a statement of corporate values and commitments. The Code references e.g., international agreements on human rights and labour standards (e.g. ILO), the Helsinki Declaration’s ethical principles as well as the principles of the 3Rs (Replacement, Refinement and Reduction) for research. Please see BioGaia’s website for further information. 2-24 Embedding policy commitments GRI Index Each year, the Board adopts the company’s policies that are implemented by management through training. The CEO and managers can then establish directives or guidelines for their areas of responsibility. 2-25 Processes to remediate negative impacts p. 15 Limited to the remediation of any negative impact from the products. 2-26 Mechanisms for seeking advice and raising concerns p. 20 Employees are encouraged to actively highlight problems for their superiors or Legal. BioGaia has also implemented a whistleblower service, where employees can anonymously report problems. 2-27 Compliance with laws and regulations GRI Index During 2021, no cases were brought to light when BioGaia failed to comply with laws and regulations. No fines were incurred during the year. 2-28 Membership associations GRI Index BioGaia is a member of Svensk Egenvård, IPA Europe and Global, SwedenBIO, Medicon Valley Alliance, Effektfullt. Stakeholder engagement 2-29 Approach to stakeholder engagement p. 39 2-30 Collective bargaining agreements GRI Index All employees at BioGaia Production are covered by collective bargaining agreements CONTENTS
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